Safari AI
A WhatsApp enquiry — voice notes and all — becomes a costed, day-by-day itinerary. Grounded in your own rate cards and the quotes you have had accepted before.
Trade software for inbound safari operators
The safari back office.
One screen. Inbox to voucher.
Read a WhatsApp enquiry — voice notes included — and draft a costed multi-country itinerary. Send it. Track it. When the traveller accepts, the trip is open and the supplier vouchers are ready to dispatch. Built for DMCs in Nairobi, Cape Town, Arusha, Kigali, and the rest of the inbound-safari operator network.
Today the work is twelve browser tabs, three WhatsApp threads, and an Excel rate sheet a former intern built in 2019. Safarimondo Pro replaces it with one screen.
- Enquiry in
- WhatsApp, email, voice note
- Costed by
- Safari AI, on your rates
- Out the door
- Proposal, trip, vouchers
Safarimondo Pro — itinerary builder
Enquiry inVoiceChatEmailPhoto
WhatsApp enquiryVoice note + two photos
“Family of four, 10 nights, Mara then Serengeti then a few days on the coast. Mid-June. Good lodges, not the most expensive ones.”
Draft costed itinerary
- Maasai MaraConservancy camp4 nights
- SerengetiMigration-area camp3 nights
- Zanzibar coastBeach lodge3 nights
Park fees, transfers, internal flights — all costed inVerify before send
Uncertain lines are flagged. You read the proposal before you send.
The work between an enquiry and a sent proposal
The most expensive hour of the operator’s day is the one spent re-typing what the enquiry already said.
Inbound operators do not lose margin on the safari. They lose it in the back office — in the hours between an enquiry landing and a supplier confirming a voucher. Three places it leaks:
The workflow is scattered
An enquiry lands in WhatsApp, the rate cards live in three lodge emails, the last similar quote is in a folder, and the costing happens in a spreadsheet. Nothing talks to anything.
Every quote is rebuilt by hand
The traveller who asked for Mara and Serengeti gets a proposal typed from a blank document — day by day, lodge by lodge, line by line — even though a near-identical trip went out last month.
The rate sheet is a liability
When KWS and TANAPA publish new park fees in November, every live quote is wrong until someone reworks the spreadsheet. The intern who built it left in 2021.
See the product
The itinerary builder, from enquiry to a proposal you can send.
One screen, four stages. Step through the Safari AI itinerary builder the way an operator does — read the enquiry, sketch the trip, cost every line, review and send.
Stage 01 of 04
It starts with the enquiry, exactly as it landed.
A WhatsApp message, a voice note, a forwarded email, an advisor PDF. Safari AI reads it and pulls out the structured brief — party, dates, lodge tier, dietary needs. Anything the enquiry left vague is flagged for you to confirm, not guessed.
The enquiry goes in. A costed proposal comes out. Every uncertain line is flagged on the way.
Safari AI — brief
WhatsApp enquiryVoice note, 0:48
“Hi — looking for 10 nights for a family of four in mid-June. Mara first, then the Serengeti, then we’d love a few days on the coast. Good lodges, but not the most expensive ones. One of the kids is vegetarian.”
Brief extracted by Safari AI
- Party
- 4 — 2 adults, 2 children
- Dates
- Mid-June, 10 nights
- Lodge tier
- Mid-to-upper, value-led
- Dietary
- One vegetarian
Exact coast location not stated. Safari AI flags it for you to confirm before it generates.
The online proposal
The traveller opens it on a phone. You watch it land.
The proposal is a branded web page, not a PDF buried in an inbox. The traveller reads the day-by-day, the lodges, and the costed totals — then accepts or pushes back without printing or scanning anything. On your side, the proposal stops being a guess.
The proposal is sent
A branded link goes out by email or WhatsApp — nothing to download, nothing to print.
The traveller opens it
On a phone on the sofa, or a desktop at the office. The proposal’s status changes the moment they do.
They read it, and reply on the proposal
Questions and change requests come back on the proposal itself — not lost in a separate email thread.
Accepted — and the trip opens
The moment the traveller accepts, the trip opens and the supplier vouchers queue up. Nothing is re-keyed.
Proposal — the traveller's view
Your safari proposalBranded in the operator’s nameOpened
Ten nights — Mara, Serengeti, and the coast
- Maasai MaraConservancy camp4 nights
- SerengetiMigration-area camp3 nights
- Zanzibar coastBeach lodge3 nights
Costed total — park fees and transfers in
Accept proposalAsk a question
SentOpenedReadAccepted
The platform
Three pillars. One screen. Built in the order the work actually happens.
We are starting where the operator’s week leaks margin: the work between an enquiry landing and a supplier confirming a voucher. Operations and supplier-side payouts come later — a fourth pillar in a future phase. Pick a pillar to see what it does.
Pillar 01 — Sales
Safari AI
Voice, text, photo, or forwarded email into a draft costed itinerary. Grounded in your accepted-quote history and your lodge rate cards. The model flags the line items it isn’t sure about; you read the proposal before you send.
- Reads WhatsApp messages, voice notes, forwarded emails, and advisor PDFs
- Costs the trip against your rate cards and accepted-quote history
- Flags every uncertain line — you verify before the proposal goes out
Safari AI — itinerary builder
WhatsApp enquiryVoice note + 2 photos
“Family of four, 10 nights — Mara, then Serengeti, then a few days on the coast. Mid-June. Good lodges, not the most expensive.”
Draft costed itinerary
- Maasai MaraConservancy camp4 nights
- SerengetiMigration-area camp3 nights
- Zanzibar coastBeach lodge3 nights
Park fees, transfers, flights — all costed inVerify before send
Replace the stack
Five tools, none of them talking. Or one screen.
The quote moves through five places before it reaches the traveller, and the operator carries it across every seam by hand. Safarimondo Pro is the one screen those five tools were standing in for.
Today
Five tools, by handThe quote crosses five apps
WhatsApp
The enquiry lands here — text, voice notes, photos.
Wetu, Tourplan, or ResRequest
The itinerary is rebuilt here, day by day, by hand.
An Excel rate sheet
The costing happens here — the version a former intern built.
A folder of old quotes
The near-identical trip from last month is buried in here.
Email
The proposal goes out here, and the chasing happens here too.
Every seam is a place the work stalls, a number gets re-typed, or a rate goes stale.
With Safarimondo Pro
One screenThe quote stays in one place
The enquiry arrives in the lead inbox
WhatsApp, email, voice note, web form — no copy-pasting between apps.
Safari AI drafts and costs the itinerary
Priced against your rate cards and accepted-quote history, on the same screen.
The proposal, the trip, and the vouchers follow
Send, track, open the trip, dispatch supplier vouchers — one continuous flow.
The work moves forward without leaving the screen. Nothing is re-keyed; nothing is carried across by hand.
Founding partners migrate off Wetu, Tourplan, or ResRequest with our team doing the data lift — no extra charge.
One workspace
Every screen the day needs. One window.
No tab-switching, no re-keying between apps. The lead inbox, Safari AI, the proposals, the trips, the supplier vouchers, the rate cards, and the operator forum are one application — you run the whole stretch from enquiry to confirmed trip without leaving it.
Lead inbox
Every enquiry in one queue — WhatsApp, email, voice note, or web form.
Proposals
Branded and web-first. You see each one sent, opened, and accepted.
Trips
An accepted proposal opens as a trip, ready to run.
Supplier vouchers
Lodge, transfer, charter, and park-fee vouchers — confirmed with a tap.
The Bush
The verified-operator forum, in the same window as the work.
Rate cards
Your lodge rates and park fees, kept current and ready to cost against.
Today
What needs you first — proposals going stale, trips still to confirm.
The same window on a desktop or a phone — mobile-web parity, no native app to install.
Open the demo workspace
How it works
One workflow, end to end. An enquiry goes in. A confirmed trip comes out.
Four steps on one screen. No re-keying between an inbox, a planner, a PDF tool, and a spreadsheet — the work moves forward in one place.
- 01
Step one
The enquiry lands
A WhatsApp message, a voice note, a forwarded email, an advisor PDF. It arrives in the lead inbox — no copy-pasting between apps.
- 02
Step two
Safari AI costs it
The enquiry becomes a costed day-by-day itinerary, priced against your rate cards and accepted-quote history. You read it, edit it, and the uncertain lines are flagged.
- 03
Step three
The proposal goes out
A branded proposal the traveller opens on a phone or a desktop. They accept it or push back inline. You watch it land.
- 04
Step four
The trip is open
On accept, the trip opens and supplier vouchers generate as branded PDFs. Suppliers confirm by tapping a link; the trip dashboard goes green.
Built honest
AI you can put in front of a traveller, because it tells you where it isn’t sure.
The operator always presses send. Safari AI never dispatches a proposal on its own — it does the typing and shows its working.
The model flags what it isn’t sure about
A line item it could not ground in your rate cards, an FX rate older than your threshold, an ambiguous brief field — each is surfaced as a chip on the proposal. You read it before you send. The system does not bluff.
Traveller details never reach an AI provider
Names, emails, and phone numbers are scrubbed from every request before it leaves your organisation. The operator side of the proposal has the names; the prompts do not.
Your accepted quotes stay yours
Safari AI ranks lodge picks against your own accepted-quote history, weighted by recency. That history is scoped to your organisation at the database row level — nobody else’s Safari AI sees it.
Built in the open
The roadmap is public. Operators help set the order.
No black-box backlog and no silent updates. What we are weighing, what we are building, and what just shipped are all public — and The Bush is where operators raise what they need next.
The roadmap
What we are exploring, what is in progress, and what just shipped — the whole pipeline, in public.
See the roadmapThe changelog
Every release, dated and written up. You can read exactly what changed, and when.
Read the changelogThe Bush
Raise what you need where every other operator can see it. The most-asked-for moves up the queue.
Open The BushThe time math
Count the hours Safari AI gives back.
Two numbers — how many proposals you send in a week, and how long one takes you today. The rest is subtraction: Safari AI’s median quote runs under ten minutes.
Your week
6
130
2.5 hrs
1 hr5 hrs
Drag the two sliders to your own week. Most inbound operators put a costed proposal somewhere between two and four hours.
Hours off the back office
14hrs / week
That is about 672 hours over a working year — hours back from re-typing what the enquiry already said.
Today
15hrs/wk
With Safari AI
1hr/wk
Your two inputs drive every figure here; the only number we supply is Safari AI’s ten-minute median quote. The working year is set at 48 weeks. It is a guide to the shape of the saving — not a guarantee.
Founding partners
Put the back office on one screen.
We are onboarding the first cohort of partner operators now — founder-led, with free migration from Wetu, Tourplan, or ResRequest. Request access and we will walk through what Safarimondo Pro replaces in your current stack.
- Free migration — we do the data lift
- Four-week founder-led onboarding
- Half-price for year one
- A direct line to the founder
Verified KATO, TATO, or SATSA membership required.